Vendor Data Policy
Last updated: March 28, 2026 Β· How we source, display, and manage your tool listing
Volvenix is an independent AI tools directory. We list, score, and compare AI software products sourced from publicly available information. This page explains exactly how we handle data about your product β and what actions you can take as a vendor, developer, or brand owner.
Claim Your Listing
Verify ownership and gain full control to update information, respond to reviews, and add a verified badge.
Find your tool βCorrect Information
Found an error in pricing, features, or description? Submit a correction directly from your tool page.
Contact us βRequest Removal
If you have a specific legal basis for removing your listing, we will review and respond within 10 business days.
Submit request βRemove a Screenshot
If your ToS prohibits reproduction of your interface, request screenshot removal and we will act promptly.
Request removal β1. What Data We Hold About Your Tool
The following table describes every category of data Volvenix may hold about a listed tool, its source, and its update frequency.
| Data Category | Examples | Source | Update Frequency |
|---|---|---|---|
| Identity & Basics | Name, slug, website URL, launch year, category | Public web; vendor-submitted | On change / claim update |
| Description & Overview | Tagline, short description, editorial review, pros/cons | AI-generated from public data; human-edited; vendor-submitted via claim | Monthly refresh or on claim update |
| Pricing | Plan names, monthly/annual prices, free tier, trial details | Vendor pricing page (public); vendor-submitted via claim | Monthly automated check + manual review |
| Features & Capabilities | Feature list, use cases, supported platforms, integrations, AI models used | Vendor documentation (public); AI extraction; vendor-submitted | Quarterly or on vendor update |
| Media | Logo, banner, screenshots, demo video URL | Vendor website (public); vendor-uploaded via claim | On claim update; screenshots reviewed periodically |
| Scores & Rankings | Overall score, editorial score, category rank | Volvenix algorithm β not vendor-provided | Weekly automated recalculation |
| Traffic Estimates | Monthly visits, growth score, traffic rank | DataForSEO API (third-party traffic estimates) | Monthly |
| Revenue Estimates | Estimated monthly revenue range | Algorithmic β derived from traffic estimates Γ industry benchmarks. Not confirmed by vendor. | Monthly, when traffic data updates |
| User Reviews | Star ratings, written reviews, verified status | Volvenix users (not vendor-provided) | Real-time as submitted |
| Company Information | HQ location, founding year, employee count, funding stage | Public sources (Crunchbase, LinkedIn, vendor website) | Quarterly or on claim update |
| SEO & Benchmarks | Top keywords, AI visibility scores, benchmark results | DataForSEO API; published benchmark leaderboards | Monthly |
2. Legal Basis for Listing Your Tool
Volvenix lists tools on the basis of legitimate interests in providing an independent, informative directory that helps users discover and compare AI software. This approach is consistent with how established directories such as G2, Capterra, Futurepedia, and TrustRadius operate globally.
- Facts are not copyrightable. Pricing tiers, feature names, context window sizes, and supported languages are factual data points and cannot be owned. We source these from public vendor documentation.
- Nominative fair use. We display your logo and product name solely to identify your product for the purpose of review and comparison β not to imply any partnership or endorsement.
- Editorial content. All descriptions, editorial reviews, and scoring rationales are original Volvenix content or AI-generated content reviewed by our editors. We do not reproduce substantial verbatim excerpts from vendor websites.
- Screenshots. Interface screenshots used for editorial review are generally protected as fair use or fair dealing. We will remove screenshots on request where a vendor's Terms of Service prohibit reproduction.
- Revenue estimates. Algorithmic estimates based on third-party traffic data and public benchmarks. These are clearly labelled as estimates, not confirmed financial data, and disclaimed in our Disclaimer.
robots.txt or Terms of Service. Our data pipeline uses public APIs (DataForSEO), publicly accessible documentation pages, and AI-assisted extraction from publicly available content β not automated crawling that bypasses access controls.
3. Vendor Rights & Actions
3.1 Claim Your Listing
Claiming your tool is free and gives you full control over your listing. Verified claimants can:
- Update pricing, features, description, logo, screenshots, and all factual fields
- Add or remove integrations, platforms, and capabilities
- Respond officially to user reviews (displayed as "Official Response")
- Add your team's own use-case guides and playbooks
- Receive a "β Verified" badge on your listing
- Request correction of any AI-generated content you believe is inaccurate
To claim your tool, navigate to your tool's page on Volvenix and click "Claim this tool". Verification is available via company email domain, DNS TXT record, website meta tag, or official social media post. We typically verify claims within 48 hours.
3.2 Request a Correction
If information about your tool is inaccurate and you are not yet a verified claimant, email [email protected] with:
- Your full name and role at the company
- The tool name and URL on Volvenix
- The specific field(s) that need correction and the correct value(s)
- A link or screenshot from your official website confirming the correct data
We will review and respond within 5 business days.
3.3 Request Screenshot Removal
If your Terms of Service prohibit reproduction of your interface and you wish to have screenshots removed from your Volvenix page, email [email protected] with:
- Your name, role, and a link confirming your ToS prohibits reproduction
- The URL of your tool page on Volvenix
We will remove the screenshots within 5 business days of verifying your request.
3.4 Request Revenue Estimate Removal
Revenue estimates are algorithmic approximations clearly labelled as "Est." If you believe an estimate is materially misleading, contact [email protected]. We can remove or suppress the estimate for your listing upon verification of your identity as the tool owner.
3.5 Request Full Listing Removal
Volvenix does not remove listings on request without a valid legal basis, for the same reason that G2, Capterra, and TrustRadius do not β a directory that allows unilateral opt-out cannot provide a reliable, unbiased resource to users. However, we will process a removal request promptly if you can demonstrate one of the following:
- Your product has been discontinued or sunset
- The listing contains content that is factually false in a materially harmful way and cannot be corrected by updating facts (e.g. the wrong product is shown under your tool's name)
- A specific legal obligation requires removal (e.g. a court order, or a GDPR right to erasure where personal data of an identifiable individual is at issue)
Disagreement with a score, ranking, or editorial opinion is not a valid basis for removal β but you are welcome to use the "Claim this tool" feature to add your official response and correct factual errors.
To submit a removal request: email [email protected] with the subject line "Listing Removal Request β [Tool Name]" and include your legal basis.
4. Request Processing Timeline
Submission
You submit your request via email or the contact form. We send an automated acknowledgement within 1 business day.
Identity Verification
We verify that you are an authorised representative of the tool vendor. This typically takes 1β2 business days.
Review & Decision
Our team reviews the request against our policy. For corrections: up to 5 business days. For removals: up to 10 business days.
Action & Confirmation
We apply the change and notify you by email. Where a request is declined, we provide the reason in writing.
5. Scores, Rankings & Editorial Independence
Volvenix scores are calculated algorithmically from objective signals: feature coverage, pricing transparency, user feedback, adoption metrics, AI benchmarks, and security posture. The full methodology is documented on our About page.
- No pay-to-rank. No tool can pay to improve its editorial score or organic ranking position.
- Sponsored placements. Tools may pay for a "Sponsored" featured placement, which appears above organic results and is always clearly labelled. This does not affect the underlying score.
- Affiliate links. Some "Visit Tool" links include affiliate parameters. Commissions do not influence scores, rankings, or editorial content. All affiliate relationships are disclosed on the tool page and on our Disclaimer.
- Score disputes. If you believe your score is inaccurate due to missing or incorrect data, the most effective remedy is to claim your listing and complete your profile. A complete profile with verified data consistently produces a more accurate score than an unclaimed one.
6. Contact & Escalation
- General listing enquiries: [email protected]
- Legal requests (trademark, copyright, GDPR): [email protected]
- General contact: volvenix.com/contact
For urgent legal matters (e.g. a court order or imminent publication of materially false content), please mark your email subject line "URGENT β Legal" and we will escalate internally within 4 business hours during Indian Standard Time business hours (MondayβFriday, 09:00β18:00 IST).
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