Vendor Data Policy

1. What Data We Hold About Your Tool

The following table describes every category of data Volvenix may hold about a listed tool, its source, and its update frequency.

Data Category	Examples	Source	Update Frequency
Identity & Basics	Name, slug, website URL, launch year, category	Public web; vendor-submitted	On change / claim update
Description & Overview	Tagline, short description, editorial review, pros/cons	AI-generated from public data; human-edited; vendor-submitted via claim	Monthly refresh or on claim update
Pricing	Plan names, monthly/annual prices, free tier, trial details	Vendor pricing page (public); vendor-submitted via claim	Monthly automated check + manual review
Features & Capabilities	Feature list, use cases, supported platforms, integrations, AI models used	Vendor documentation (public); AI extraction; vendor-submitted	Quarterly or on vendor update
Media	Logo, banner, screenshots, demo video URL	Vendor website (public); vendor-uploaded via claim	On claim update; screenshots reviewed periodically
Scores & Rankings	Overall score, editorial score, category rank	Volvenix algorithm — not vendor-provided	Weekly automated recalculation
Traffic Estimates	Monthly visits, growth score, traffic rank	DataForSEO API (third-party traffic estimates)	Monthly
Revenue Estimates	Estimated monthly revenue range	Algorithmic — derived from traffic estimates × industry benchmarks. Not confirmed by vendor.	Monthly, when traffic data updates
User Reviews	Star ratings, written reviews, verified status	Volvenix users (not vendor-provided)	Real-time as submitted
Company Information	HQ location, founding year, employee count, funding stage	Public sources (Crunchbase, LinkedIn, vendor website)	Quarterly or on claim update
SEO & Benchmarks	Top keywords, AI visibility scores, benchmark results	DataForSEO API; published benchmark leaderboards	Monthly

2. Legal Basis for Listing Your Tool

Volvenix lists tools on the basis of legitimate interests in providing an independent, informative directory that helps users discover and compare AI software. This approach is consistent with how established directories such as G2, Capterra, Futurepedia, and TrustRadius operate globally.

• Facts are not copyrightable. Pricing tiers, feature names, context window sizes, and supported languages are factual data points and cannot be owned. We source these from public vendor documentation.
• Nominative fair use. We display your logo and product name solely to identify your product for the purpose of review and comparison — not to imply any partnership or endorsement.
• Editorial content. All descriptions, editorial reviews, and scoring rationales are original Volvenix content or AI-generated content reviewed by our editors. We do not reproduce substantial verbatim excerpts from vendor websites.
• Screenshots. Interface screenshots used for editorial review are generally protected as fair use or fair dealing. We will remove screenshots on request where a vendor's Terms of Service prohibit reproduction.
• Revenue estimates. Algorithmic estimates based on third-party traffic data and public benchmarks. These are clearly labelled as estimates, not confirmed financial data, and disclaimed in our Disclaimer.

3. Vendor Rights & Actions

3.1 Claim Your Listing

Claiming your tool is free and gives you full control over your listing. Verified claimants can:

• Update pricing, features, description, logo, screenshots, and all factual fields
• Add or remove integrations, platforms, and capabilities
• Respond officially to user reviews (displayed as "Official Response")
• Add your team's own use-case guides and playbooks
• Receive a "✓ Verified" badge on your listing
• Request correction of any AI-generated content you believe is inaccurate

To claim your tool, navigate to your tool's page on Volvenix and click "Claim this tool". Verification is available via company email domain, DNS TXT record, website meta tag, or official social media post. We typically verify claims within 48 hours.

3.2 Request a Correction

If information about your tool is inaccurate and you are not yet a verified claimant, email [email protected] with:

• Your full name and role at the company
• The tool name and URL on Volvenix
• The specific field(s) that need correction and the correct value(s)
• A link or screenshot from your official website confirming the correct data

We will review and respond within 5 business days.

3.3 Request Screenshot Removal

If your Terms of Service prohibit reproduction of your interface and you wish to have screenshots removed from your Volvenix page, email [email protected] with:

• Your name, role, and a link confirming your ToS prohibits reproduction
• The URL of your tool page on Volvenix

We will remove the screenshots within 5 business days of verifying your request.

3.4 Request Revenue Estimate Removal

Revenue estimates are algorithmic approximations clearly labelled as "Est." If you believe an estimate is materially misleading, contact [email protected]. We can remove or suppress the estimate for your listing upon verification of your identity as the tool owner.

3.5 Request Full Listing Removal

Volvenix does not remove listings on request without a valid legal basis, for the same reason that G2, Capterra, and TrustRadius do not — a directory that allows unilateral opt-out cannot provide a reliable, unbiased resource to users. However, we will process a removal request promptly if you can demonstrate one of the following:

• Your product has been discontinued or sunset
• The listing contains content that is factually false in a materially harmful way and cannot be corrected by updating facts (e.g. the wrong product is shown under your tool's name)
• A specific legal obligation requires removal (e.g. a court order, or a GDPR right to erasure where personal data of an identifiable individual is at issue)

Disagreement with a score, ranking, or editorial opinion is not a valid basis for removal — but you are welcome to use the "Claim this tool" feature to add your official response and correct factual errors.

To submit a removal request: email [email protected] with the subject line "Listing Removal Request — [Tool Name]" and include your legal basis.

4. Request Processing Timeline

5. Scores, Rankings & Editorial Independence

Volvenix scores are calculated algorithmically from objective signals: feature coverage, pricing transparency, user feedback, adoption metrics, AI benchmarks, and security posture. The full methodology is documented on our About page.

• No pay-to-rank. No tool can pay to improve its editorial score or organic ranking position.
• Sponsored placements. Tools may pay for a "Sponsored" featured placement, which appears above organic results and is always clearly labelled. This does not affect the underlying score.
• Affiliate links. Some "Visit Tool" links include affiliate parameters. Commissions do not influence scores, rankings, or editorial content. All affiliate relationships are disclosed on the tool page and on our Disclaimer.
• Score disputes. If you believe your score is inaccurate due to missing or incorrect data, the most effective remedy is to claim your listing and complete your profile. A complete profile with verified data consistently produces a more accurate score than an unclaimed one.

6. Contact & Escalation

• General listing enquiries: [email protected]
• Legal requests (trademark, copyright, GDPR): [email protected]
• General contact: volvenix.com/contact

For urgent legal matters (e.g. a court order or imminent publication of materially false content), please mark your email subject line "URGENT — Legal" and we will escalate internally within 4 business hours during Indian Standard Time business hours (Monday–Friday, 09:00–18:00 IST).